Committees
Programming
Scholarship
Mathcounts
E-Week/s.t.E.m. Outreach
Communications
Government/Education
Partnerships
Please contact us if you are interesting in becoming involved with one of our committees or have a programming idea to share.
Thank you.
Chicago Chapter Committee Position Descriptions
● Scholarship Chair: organize winter committee mtg; set goals for year; oversee all other scholarship activities
○ Write letters to school contacts
○ Follow-up via phone/email with school contacts
○ Monitor website form results (interested candidates)
○ Create flyer for distribution
○ Create content for e-blast & web page
○ Panel of 3 or more to review applicants
○ Scholarship winner liason
■ Contact winner to inform of award and invite to a meeting for presentation of award
■ Contact state office for scholarship check
■ Prepare certificate for presentation
○ Organize fundraiser (with others)
■ Past events included NCAA bracket competition, mail-in raffle, dinner theater event, motivational speaker, other
● Awards Chair: organize committee mtg; set goals for year; oversee all other awards activities
○ Maintain list of chapter, state, and national awards on website
○ Create content for e-blast during nomination time periods
○ Panel of 3 or more to review applicants
○ Order award plaques for awards lunch/dinner
○ Promote winners in e-blast, website, event, and/or other
● Mathcounts Chair(s): Run Chicago Mathcounts competition; present budget to
board (already have chair people, just looking for liason)
○ Chapter board liason
■ Create content for e-blasts
● Volunteer request
● Event announcement
● Results/winners announcement
■ Update website with photos and news
■ Coordinate with Chairs to promote member coaches program
● s.t.E.m. Outreach Chair: Coordinate s.t.E.m. activities with other associations
○ Maintain list of student competitions and contact information
○ Update event news from student competitions and other STEM events
○ Announce volunteer opportunities and help connect engineer volunteers with organizations
■ Job Shadow Program
■ Career day speakers
■ Career fair presenters
■ Competition judges
■ STEM event help
● E-week Chair: Coordinate E-week activities with other associations
○ Engineers Week Dinner and Washington Award with Western Society of Engineers
○ Organize other events with regional E-week committee
● Student Membership Chair: liason with UIC and IIT student membership; set goals for year; oversee student member activities
○ Maintain contact with a liason at each campus
○ Identify event opportunities for student members only
○ Identify event opportunities for full membership at campus facilities
○ Create event flyers for distribution
○ Create event content for e-blast & web page
○ Goal of one event each semester.
● Programming Chair: set programming goals for year with board
○ Responsible for maintaining programming calendar (for board, on google documents site, and on website)
○ Responsible for coordinating volunteers for each event
○ Responsible for coordinating schedule of events to avoid overlap and other organization events
○ Responsible for tracking event planning/summary spreadsheets
○ Responsible for confirming that event feedback surveys, pdh certificates, and receipts are completed.
● Communications Chair: set goals for year; oversee various Chapter communications
○ Responsible for scheduling monthly board meetings and recording meeting
minutes (distributed to attendees, posted in google document library, and send to
state office)
○ Responsible for coordinating bi-monthly e-blast content (gather content, work
with admin staff, archive on website)
○ Responsible for updating website content (or coordinating content addition by
others) and monitoring
○ Responsible for coordination with state office to get events listed on calendar/payment mechanism, in state email newsletter, and on state facebook/linkdin posts
● Treasurer: track budget and monthly finances; make deposits and pay bills
○ Responsible for coordinating yearly budget update at board meetings (May, June)
○ Responsible for quarterly report to board on payments, receipts, and account balances (including balance +/- of each event) (Apr,Jul, Oct, Jan)
○ Responsible for semi-annual report on # of members served and average income per member (Jul, Jan)
○ Responsible for yearly report to state office and board on total income for taxexempt status IRS electronic form submittal (Jul).
● President Elect and Membership Chair:
○ Establish yearly goals,
○ Serve on state membership committee
○ Coordinate membership retention letters and phone calls
○ Coordinate yearly election process
○ Help president with overall planning
● President and Chapter Representative to State Board:
○ Establish yearly goals,
○ Attend state board meetings
○ Generally oversee all committees and fill positions as needed
○ Represent chapter at events such as Mathcounts, E-Week events, and other functions as needed.